Executive Assistant

$82,506 - $87,331 yearly
  • ACT Government
  • ACT, Australia
  • 09 Sep, 2021
Full time Administrative, Clerical and Office Support

Job Description

Full-time Permanent

Closes: 24 September 2021
Classification: Administrative Services Officer Class 5
Salary: $82,506 - $87,331 plus superannuation
Position No: 13008
Directorate: Environment, Planning and Sustainable Development
Advertised (Gazettal date): 07 September 2021
Contact Officer: Joanne Tolson on Joanne.Tolson@act.gov.au or (02) 6205 8651

The Team
The Senior Leadership Support team is responsible for providing support to the Senior Leadership Team (Executive Group Manager, Executive Branch Manager, Senior Director for Programs) in the Division.

The key focus of the team is on supporting the senior leadership group through efficient management of work flow, up-to-date management information, development and use of systems that enhance productivity across the division, facilitating effective coordination of priority tasks across the division, and allowing senior managers to focus on the highest-priority tasks.

The Role
You will be working with various teams across the Division, Directorate and Whole of Government to meet the Territory’s sustainability and climate change policies and targets.
Your responsibilities will be:

  • Provide a range of high level confidential administrative support functions to the Senior Leadership Team including diary management, arranging and scheduling appointments and meetings, screening telephone calls, travel and accommodation arrangements and ensuring correspondence, emails and enquiries are dealt with promptly and efficiently.
  • Effectively coordinate the diverse range of matters submitted for Senior Leadership Team’s consideration, identifying matters that need to be referred to others for further information or that need to be brought to the urgent attention of the Senior Leadership Team.
  • Contribute to improving processes and office systems relevant to the Senior Leadership Team and division.
  • Monitor the editorial quality of documents submitted to, or distributed on behalf of, the Senior Leadership Team.
  • Liaise effectively with key internal and external stakeholders to provide timely advice and information to meet business objectives and address operational service delivery issues.
  • Monitor correspondence, including emails and workflow to ensure deadlines are met and matters are attended to in a timely manner.
  • Coordinate and schedule interviews, scribes and assist in processing recruitment requests.
  • Other duties as directed.
  • Maintain records in accordance with the Territory Records Act 2002.
  • Understand and work within the ACTPS Code of Conduct and ACTPS values of respect, integrity, collaboration and innovation, and model behaviour consistent with the ACTPS Respect, Equity and Diversity framework.

Notes: This position will be moving to an activity-based working environment (ABW). Under ABW arrangements, officers will not have a designated workstation/desk. A merit pool will be established from this selection process and may be used to fill future identical vacancies over the next 12 months.

How to Apply: Applicants should submit a supporting statement of not more than two A4 pages outlining their skills and experience relevant to the role. A copy of a current curriculum vitae and contact details of at least two relevant referees is to be provided.

Applications should be submitted via the Apply Now button below.

Job Closing Date

24 Sep, 2021