Program Administration Officer

$83,885 - $90,336 yearly
  • NSW Department of Education
  • New South Wales, Australia
  • 10 Sep, 2021

Job Description

Organisation/Entity: TAFE NSW
Job Category: Administration and Clerical
Job Location:

  • Central & North Coasts - Newcastle & Hunter Valley
  • Illawarra & South Coast
  • Regional NSW
  • Sydney Region
  • Statewide

Job Reference Number: 00008EG1
Work Type: Full-Time
Number of Positions: 1
Total Remuneration Package: $93,515. Package includes salary ($83,885- $90,336), employer's contribution to superannuation and annual leave loading.
Contact: - Kara Halliday, Head of Commercial Transactions
Closing Date: 26/09/2021 - 11:59 PM

  • Newly created opportunity to be part of an agile and committed team that enables great outcomes for TAFE NSW students and teachers
  • Make the role your own – no day will be the same! You will play an essential role in supporting the Commercial Transactions team deliver on its objectives
  • Ongoing full-time role, location negotiable across the state (regular travel to Ultimo required)

BUILD your skills, create success and become inspired.

TAFE NSW has over 500,000 annual enrolments and sets the benchmark for quality education in Australia. Join our innovative, dynamic organisation while we embark on a once in a generation evolution to modernise, upskill and digitally transform into a world-class education provider.

Exciting opportunity to join our Commercial Transactions team as our Program Administration Officer!

In this role, you will contribute to the effective governance and delivery of all initiatives within Commercial Transactions and leverage your experience to share and implement your ideas, helping the team to always strive for excellence.

You will undertake a range of administration activities including:

  • supporting project and program managers to deliver business objectives
  • financial and records management
  • supporting and coordinating Ministerial submissions
  • planning and compliance reporting administration
  • data entry, arranging and attending meetings to take minutes
  • project support and dealing with a broad range of sensitive issues.

For full details about the role please review the Position Description and Information Package

Your exceptional organisational and time management skills are critical when coordinating practical activities to support the programs, projects, BAU initiatives and business planning requirements across the team.

You will have a good understanding of government records management regulations, policies and procedures and have regard for handling commercially sensitive information.

Demonstrating a high level of interpersonal, written and verbal communication skills, your commitment to excellence and a customer-first approach to problem-solving is a must. Additionally, you have extensive experience with the Microsoft Office 365 suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint), finance systems such as SAP and a document management system such as TRIM or HP Content Manager.

You will monitor and determine work priorities and make adjustments as required, be proactive, work autonomously and collaboratively in a small team. Your flexibility to pivot quickly to changes in business or stakeholder requirements will be highly valued.

For your application to be considered, you must include:

  • An updated resume and cover letter outlining your suitability and interest in the role
  • Click the apply now button where you will be required to answer a targeted question
  • Please ensure all attachments are in PDF format where possible

This position is targeted for Aboriginal and Torres Strait Islander people under Government Sector Employment Rule 26. Aboriginal and Torres Strait Islander people are strongly encouraged to apply.

Non-Aboriginal people are also encouraged to apply.

Aboriginal candidates selected for an interview will be required to provide “Confirmation of Aboriginality” documentation at the interview.

Job Specific Enquiries: Kara Halliday, Head of Commercial Transactions via

Closing Date: Sunday 26 September at 11:59 pm

As a condition of employment, you will be required to obtain Working with Children Check (WWCC) clearance. For permanent positions, you must be an Australian citizen or permanent resident. For temporary positions, it is generally acceptable for you to have a current visa that allows you to work in Australia.

TAFE NSW is an equal opportunity employer that is committed to fostering a diverse workforce.

We encourage applications from people with a disability and will make any reasonable adjustment that you need both in the interview process and on the job - if you need assistance or if you have any questions in relation to the recruitment or application process, please contact Sarah Sanderson via

Key Application Responses
A response to the following question is required as part of the application process. Please prepare your response in a word document and copy and paste when prompted. Please limit your response to a maximum of 300 words.

Targeted Question:

  1. Provide a specific example of a time when you needed to be flexible in your approach with prioritising and completing your tasks. Please outline how you managed the competing priorities and were able to meet your deadlines.