Community Venues Contract Representative Officer

$81,623 - $86,864 yearly
  • Gold Coast City Council
  • Gold Coast QLD, Australia
  • 15 Sep, 2021
Full time Administrative, Clerical and Office Support

Job Description

Reference number 31112
Employment status Fixed-Term Full Time - Ending - 30/06/2022
Directorate Lifestyle and Community
Location Karp Court
Award - Classification City of Gold Coast Certified Agreement 2019 - Stream A Administration Level 6
Salary $81,622.99 to $86,863.94
Salary Details Salary excludes superannuation of up to 12% employer contributions.
Hours per week 36.25
Days per fortnight 9 (Nine)
Position summary
The Gold Coast is an outstanding global city proudly looking towards its future. We are inspired by lifestyle and driven by opportunity.

Here at City of Gold Coast, our commitment to a shared set of values shapes our decisions, actions and behaviours towards achieving the City Vision and our many city priorities.

  • We aim high – we are passionate about delivering the best for our city
  • We add value – we are innovative and make the most of every opportunity
  • We work as a team – our people are great individually, but unstoppable together
  • We take responsibility – we are committed to working safely, being trustworthy and owning our actions

About the Position

The Community Venues and Services branch is within the Lifestyle & Community Directorate. The branch is responsible for managing over $100million worth of contracts and has a number of high profile and high risk contracts for Tourist Parks, South Stradbroke Island, Aquatic Centres, Major Sporting Venues and Cemeteries. This role will be responsible for developing fit-for-purpose contracts that are planned and procured, with suitably developed contract management plans commensurate with the scale and risks associated with the contracts.

Key Deliverables of the Position

  • Provide pre-contract planning advice, contract evaluations or reviews, contract mobilisation, managing contract delivery through contract and commercial management, contract performance management and reporting, risk monitoring, auditing and compliance support.
  • Lead and support the contract management and administration functions to deliver high risk, high value contracts for Community Venues & Services branch.
  • Interpret and facilitate contractual and legislative requirements during the contracts lifecycle. Contracts across the disciplines of electrical, building, mechanical and general operations.
  • Coordinate internal business processes relating to contracts, interpreting contract documents, and facilitating contract payments and variations.
  • Assume Council Contracts Representative (CCR) role where required.
  • Support, drive and shape innovation and improvement in the contract management and administration functions and processes as part of the team.
  • Monitor and maintain processes to meet Council's organisational objectives.

About You

We are seeking an experienced leader with a strong character and exceptional contract management skills who is willing to learn our business, prepare to support and lead the branch, and continue to drive innovation and improvements. 

The successful applicant will have:

  • Extensive experience across contract management lifecycle, ideally in local government or across electrical, building, mechanical and general operations disciplines.
  • Exceptional analytical, problem solving and decision making skills, with the ability to grasp complex and dynamic requirements, including legislation and policy.
  • Demonstrated ability to thrive in a team environment by establishing effective working relationships and developing team members to their full potential.
  • Excellent skills in building and maintaining effective relationships with stakeholders and contractors to ensure a balanced outcome, even when stakeholders' goals may be in direct conflict.
  • Excellent organisational skills, including management of competing priorities and deadlines, together with a high level of computer literacy (use of relevant business systems and processes).
  • A 'can do' person who thrives on innovatively solving problems in a complex environment.

What can the City of Gold Coast offer you?

Working for the City of Gold Coast is both challenging and rewarding. You will enjoy:

  • working within a culture that promotes a healthy work life balance with 9 day fortnights and flexible working arrangements;
  • a friendly and supportive team where you will be recognised and rewarded;
  • opportunities for professional development training and study assistance to enhance your career progression;
  • a competitive remuneration and options to salary sacrifice;

See what other benefits the City can offer you here: https://www.goldcoast.qld.gov.au/Council-region/Careers-with-Council

The Selection Process

As part of our selection process, you may be required to undertake a one way video interview via SparkHire, and a face to face interview or virtual interview via Microsoft Teams or Skype. You may also be required to undertake police checks, employment history checks, qualification checks and drug and alcohol testing in accordance with Australian Standards and Council's procedures.

Please note applications for all of our vacancies close at 10.30pm on the listed closing date.

Screening questions

Essential: Do you have a Bachelor Degree of Business (Procurement & Contract Management) or a Bachelor Degree of Contract Management, OR do you have the equivalent knowledge and experience in a similar role? Please provide details.
Essential: Please outline your experience in providing pre-contract planning advice, contract evaluations or reviews, contract mobilisation, managing contract delivery through contract and commercial management; contract performance management and reporting, risk monitoring, auditing and compliance support.
Essential: Please describe how you have developed and implemented a strategic contract management initiative to deliver an improved service, commercial outcome or other benefit.
Essential: Please provide details of your ability to manage work productively in a team environment, where competing internal stakeholder demands need to be effectively managed in a busy and sometimes reactive environment.

Contact person Cindy Cloete
Contact number 0755811630
Contact email CCLOETE@goldcoast.qld.gov.au
Alternate contact person Grant Evans
Alternate contact email GEVANS@goldcoast.qld.gov.au
Closing date 27/09/2021

Job Closing Date

27 Sep, 2021