Administrative Officer - Keebra Park State High School

$51,292 - $61,078 yearly
  • Queensland Government - Department of Education
  • Gold Coast QLD, Australia
  • 15 Sep, 2021

Job Description

We have two (2) exciting opportunities for passionate individuals who are dedicated to contributing to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine. If this sounds like the role for you, apply now!

Position status Fixed Term Temporary
Position type Full-time,Part-time
Occupational group Education & Training
Classification AO2
Workplace Location Gold Coast
Job ad reference QLD/SER387246/21T
Closing date 03-Oct-2021
Yearly salary $51292 - $61078
Fortnightly salary $1966.00 - $2341.10
Job duration Various
Contact person Angela Zavros
Contact details
Access the National Relay Service

About the School:

At Keebra Park you will be part of a thriving learning community where you will be inspired to achieve success and perform to your potential. You will thrive and succeed.

Keebra is not like other schools. Did you know that some of the largest Gold Coast high-schools enrol over 2000 students, which is close to 350 students per year level? Our smaller school community of just over 950 students offers a personalised academic environment. This allows us to invest in all our students to develop their interests, strengths and career aspirations.

At Keebra Park you are visible. You are not just another face. With 97% of parents saying "I would recommend this school to others", we know our families and students get the personal attention they deserve to gain the best schooling experience. Together we thrive and succeed.

About the Role:

There are two (2) positions available;

1. Administrative Officer - Student Services

    • Part-time - 0.83FTE - 60 hours per fortnight
    • Day Map experience highly regarded
    • Duration: Until 16 September 2022, unless otherwise determined

2. Administrative Officer - Accounts Payable

    • Full-time - 1.0 FTE - 72.5 hours per fortnight
    • Duration: Until 10 December 2021, unless otherwise determined

 As the Administrative Officer you will have responsibility for the following:

  • Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
  • Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
  • Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
  • Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager.  Input and export financial data to/from OneSchool.
  • Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.

Please view the Role Description for a full list of responsibilities.

Knowledge and Experience:

  • Ability to quickly acquire knowledge and understanding of school operations, standards and work processes.
  • Word processing and spreadsheet experience, and ability to use enterprise systems and web based applications.
  • Ability to communicate with empathy and influence in order to address problems and obtain cooperation and assistance in meeting required objectives.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

To apply please attach the following:

  • A brief resume including contact details for 2 referees (one of whom should be your current supervisor)
  • A maximum 2 page written response outlining your suitability for the role referring to the key capabilities under the ‘How you will be assessed' section in the attached role description (Please highlight within your application what role you are applying for).

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted.