Senior School Administrative Support - Gladstone Park Secondary College

  • Victoria State Government - Education and Training
  • Gladstone Park VIC 3043, Australia
  • 09 Jun, 2022

Job Description

Job ID:  1282667
Location:  Gladstone Park Secondary College
Department:  Gladstone Park Secondary College
Role Type:  General Admin
Subjects/Duties:  View Subject/Duties
Full/Part Time:  Full-Time
Ongoing/Fixed Term:  Fixed Term
Classification:  Ed Support Level 1-Range 3
Apply By:  09/07/2022
Other Information:  
Begin Date:  25/07/2022
End Date:  26/01/2024
Hours:  38.00
Contact Name:  Fiona Glenn
Phone:  99330500
School Website:


Gladstone Park is a single campus, co-educational Year 7 to 12 College of almost 1550 students that serves a large residential community in the North Western suburbs of Melbourne. We have a culturally diverse enrolment.

The school operates using a Sub-School model with Junior School years 7 - 8; Middle School years 9 - 10 and Senior School years 11 - 12. Currently more than 30 primary schools provide students for entry at Year 7.

The school provides a core program in the Years 7-9. The Year 10 blocks are aligned with the Victorian Certificate of Education (VCE) blocks. Vocational Education and Training (VET) is also offered to students.

A considerable proportion of Year 10 students undertake a VCE subject or pursue additional pathway options within the conventional curriculum program.

The school has a Select Entry Acceleration (SEAL) Program. Our school is part of The Academy of Accredited SEAL Schools.

Gladstone Park offers a unique Language Immersion program using the CLIL (Content Learning in Language methodology), where students are taught Maths, History and Geography in Italian by CLIL trained teachers.

The school provides a significant extra-curricular and enrichment program including a large instrumental program and school bands; debating; drama and musical productions and a large House competition program.

Facilities include: a 300 seat Performing Arts Centre with a dance studio, dedicated VCE student study centre, community library, modern administration block, one full size and one three quarter size gym, an outdoor soccer/hockey court, outdoor table-tennis tables, separate year 7 area and extensive gardens.

A Bring Your Own Device program is in place for Year 10 – 12 students with a staged move toward a whole school program by 2024. A large number of our classrooms are equipped with state-of-the-art computing equipment for student use.

The College has a warm and friendly atmosphere. Gladstone Park is a traditional school with traditional values, the key value being respect.

Selection Criteria

KSC1 Detail-oriented with excellent time management, planning and organisational skills

KSC2 Calm, confident, diplomatic, and positive approach to working with students, and collaborating with staff and others

KSC3 Good record keeping, spreadsheet and other database maintenance skills, and the ability to quickly adapt to internet-based software applications

KSC4 Comfortable working independently and collaboratively

KSC5 Demonstrated commitment to professional learning and growth for both self and others.

No additional attendance requirement for this position.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Responsibility for all aspects of VCE and VASS administration including data entry, data extraction and maintenance, ensuring that data accuracy and timelines for all activities are met using VASS (Victorian Assessment Software System).
  • Responsibility for the organization, preparation, and coordination of internal and external exams
  • Responsibility for accurate census data including regular reconciliation of databases and communication with sub-schools
  • Responsibility for coordination of DET student, staff, and parent surveys
    Actively supervise senior students in the Senior School Study Centre including while they undertake assessments
  • Administer late, uniform, and early leaver’s passes, absences, medical certificates, and study room attendance for the Senior School student population
  • Screen and route telephone calls, take and distribute telephone messages.
  • Maintain student records including enrolment, attendance, and analysis and reporting of student data as required
  • Administer senior school events including budgets, scheduling, venue bookings, award certificate production and financial reconciliation
  • Provide a range of administrative, research and support duties to the Senior School leadership team
  • Provide First Aid support to senior students
  • Current First Aid certificate required

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.