Admin/Finance, Accounts Receivable - Mount Eliza Secondary College

  • Victoria State Government - Education and Training
  • Mount Eliza VIC 3930, Australia
  • 17 Jun, 2022

Job Description

Job ID:  1283476
Location:  Mount Eliza Secondary College
Department:  Mount Eliza Secondary College
Role Type:  General Admin
Subjects/Duties:  View Subject/Duties
Full/Part Time:  Full-Time
Ongoing/Fixed Term:  Fixed Term
Classification:  Ed Support Level 1-Range 2
Apply By:  29/06/2022
Other Information:  
Begin Date:  11/07/2022
End Date:  23/06/2023
Hours:  38.00
Contact Name:  Heather Hiam
Phone:  9787 6288
School Website:


Mount Eliza Secondary is a medium sized secondary college with three principal class officers, sixty teachers and twenty education support staff members. It has long been known for its caring and dedicated approach to its students, the calibre of young people who attend, and the support of its parent community.

These factors remain as strengths of the college as does our desire for continuous improvement, and a commitment to remain as one of the highest performing government colleges in the Frankston and Mornington Peninsula areas.

We are an authorised school for the International Baccalaureate Middle Years Program making us the only government provider of this rigorous program outside of Melbourne.

The major focus for our work in recent years has been to:

  • Enhance teacher capacity
  • Rigorously implement a culture of high expectations
  • Provide authentic opportunities for learning in local and global contexts
  • Provide a respectful learning environment where student voice is a key element.

The significant shift in the college culture in recent years has been underpinned by a whole of college focus on accountability and consistency. During that period, our belief in genuine improvement and meeting the needs of our highly capable students resulted in numerous developments.

These included the embedding of year level based teams and the use of weekly two hour staff professional learning sessions to enable our workforce to develop our skills together and with common purpose, the use of Compass to facilitate parent communication and involvement, and the focus on the work of our high quality leaders to lead each of the year level teams.

We also further developed Hands on Learning to support students at risk and to enable the development of a truly personalized and relevant approach to learning.

With the developments that also occurred in our VCAL and PACE programs, our connections to the local community have increased enormously, enabling our students to learn in an environment whereby they are truly making a difference to the lives of others.

At Mount Eliza Secondary College we believe that we have an obligation to our students. This informs our work on an ongoing basis and makes us confident that we can provide a learning environment of the highest quality.

We also know that as a smaller college, we can offer a degree of personalization not possible in larger settings and we are genuinely excited about our future.

Selection Criteria

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.


Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program.

Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.

Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.

The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.

Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  1. Maintain and operate all aspects of CASES21 accounts receivable.
  2. Maintain online payment database (Compass).
  3. Receipt money in Cases 21, ensuring that the accuracy and security of all cash, cheques and EFTPOS handling is maintained.
  4. Maintain CSEF fund allocation to family accounts.
  5. Maintain sundry debtor invoices.
  6. Provide regular financial reports as required.
  7. In consultation with the business manager determine and manage work priorities.
  8. Develop and implement strategies to ensure effective administration procedures.
  9. Liaise with school staff in regard to support requirements.
  10. Undertake clerical and keyboard duties in support of the school administration/finance function.
  11. Provide significant support in CASES 21/Administration/Finance.
  12. Administer reception and enquiry services.
  13. Provide First Aid duties when required.
  14. Any other duties as directed by the Business Manager/Principal

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.