Admin Assistant, General - Swan Reach Primary School

  • Victoria State Government - Education and Training
  • Swan Reach VIC 3903, Australia
  • 17 Jun, 2022

Job Description

Job ID:  1283530
Location:  Swan Reach Primary School
Department:  Swan Reach Primary School
Role Type:  General Admin
Subjects/Duties:  View Subject/Duties
Full/Part Time:  Part-Time
Ongoing/Fixed Term:  Fixed Term
Classification:  Ed Support Level 1-Range 1
Apply By:  29/06/2022
Other Information:  
Begin Date:  11/07/2022
End Date:  27/01/2024
Hours:  19.00
Contact Name:  WarwickFraser
Phone:  035/156-4287
School Website:  www.swanreachps.vic.edu.au

 

Swan Reach Primary School is a medium-size school, situated on the Princes Highway, between Bairnsdale and Lakes Entrance, 303 kilometres from Melbourne GPO. The school's SFO Index is 0.4542, the SFOE Index is 0.4340 and the Location Index is 0.40.

The families generally live in Swan Reach, however, parents generally commute to Bairnsdale or Lakes Entrance for employment. After school sports and activities have also moved out into the broader community.

The school motto is, "Respect and Empathy for All", and was developed by the whole community, over 10 years ago, reflecting our values in our community - If we have respect and empathy for everyone, we will respect ourselves.

When we respect ourselves, we will do our best. We believe in 'educating the whole child', where knowledge gained at Swan Reach can be used in the future.

For example, the Stephanie Alexander Kitchen Garden Program (SAKGP).

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5 A commitment to professional learning and growth.

Role
[Attendance requirement for this position]

Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction.

Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.

Responsibilities

  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
  • Make appointments and maintain diary records.
  • Select and use equipment in accordance with school procedures and manufacturer's instructions.
  • Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.