ES1-3 - Curriculum Administrative Coordinator

  • Victoria State Government - Education and Training
  • Broadmeadows VIC 3047, Australia
  • 21 Jun, 2022

Job Description

Job ID 1283525
Location Hume Central Secondary College [Multiple Location Campus]
Department Hume Central Secondary College
Role Type Secondary Teacher
Subjects/Duties View Subject/Duties
Full/Part Time Full-Time
Ongoing/Fixed Term Ongoing
Classification Ed Support Level 1-Range 3
Apply By 06/30/2022
Other Information  
Begin Date 07/11/2022
End Date  
Hours 38.00
Contact Name Sonia Bedggood
Phone 03 9066 3600
School Website

Location Profile

Hume Central Secondary College, located in the City of Hume, serves the Broadmeadows area with a total student enrolment of approximately 1200 students and growing. Our vision to develop and nurture the social, emotional and academic growth of all students in order that they become resilient, life-long learners equipped with the skills, qualifications and personal attributes for success in and beyond school

The College has three state-of-the- art campuses: two Year 7-9 Campuses located at Blair Street and Dimboola Road and a Year 10-12 Campus on the south west corner of Broadmeadows Town Park. The Blair Street Campus also includes the Hume Central English Language Centre, a Year 7-10 facility providing for the language learning needs of newly arrived students to Australia. The academic success of our students is ensured through a guaranteed and viable Year 7-12 curriculum combined with dedicated teachers and support staff who are committed to provide for the learning needs of all of our students.

Our strategic intent incorporates a focus on maintaining student engagement in learning so that students are able to complete their secondary education and make the transition to a meaningful and sustainable post school destination. Excellent results in VCE ensure that over 97% of our students secure a tertiary placement in either University or TAFE. Our VCAL program provides students with the opportunity to engage in applied learning whilst completing vocational qualifications and gaining vital industry experience. Students in Years 10-12 are able to incorporate a range of VET programs into their senior secondary learning program.

An important focus of our College is to support our students to learn effectively and to develop positive attitudes and behaviours. This can only be achieved when our students, parents and teachers work together in partnership. We endeavour to provide a learning environment that will nurture personal development and establish a strong connectedness to school. All staff and College Council members share a high regard for the trust which parents/guardians place in us and the College is conscious of the need for regular and accurate communication with parents. Student data is regularly updated and shared with families via the Compass Portal. Working together as a learning community is essential to maximise student outcomes and prepare students for successful pathways and lives in the future. The Careers and Pathways team is a central component of supporting our students to achieve success at school and beyond. Our curriculum and wellbeing programs promote academic rigor and achievement whilst providing structure and care to support our students and their families to achieve rewarding personal and academic outcomes.

Hume Central Secondary College is a vibrant learning Community. We invite you to visit our website for more information and/or our learning communities during or after school hours.

For further information please contact Sonia Bedggood on 03 3066 3600.

Selection Criteria

  1. Demonstrated experience and skills in coordinating a specific education support function.
  2. Detail-oriented with excellent time management, planning and organisational skills
  3. Good record keeping, spreadsheet and other database maintenance skills, and the ability to quickly learn and adapt to internet-based software applications
  4. Demonstrated high level communication and interpersonal skills, including the ability to work collaboratively and network with the wide range of people within the education and wider community.
  5. Demonstrated capacity to provide advice and support to management in respect to the work area and an ability to work both independently and collaboratively
  6. Demonstrated commitment to professional learning and growth for both self and others.


[Attendance requirement for this position - 6 days]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Administrative Support

  • Develop and maintain relationships with Senior School leaders to ensure student needs and expectations are understood and opportunities for improved performance and processes are considered
  • Administrative support to VCE Coordinator, VCAL Leader and Year 11 and 12 Team Leaders
  • Maintain Victorian Curriculum Assessment Authority (VASS) database and liaise with senior school leaders to create clear expectations for Year 11 and 12 teachers
  • Respond to leaders queries regarding VCAA processes
  • Administrative management of VET and external subjects
  • Develop and maintain a database of external exam supervisors
  • Perform other duties as directed by members of the Executive team

Curriculum Support

  • Manage organisation and administration processes relating to school reports and support parent/student/teacher conversations
  • Collate, organise and share progress and semester report data and support teams with data analysis as required
  • Support provision for student and past student requests for transcripts and/or reports
  • Support students in VET and external subjects administration
  • Liaise with the Assistant Principal (Teaching and Learning) to support processes that ensure that learning task data on Compass is maintained as per College expectations and policy
  • Liaise with the College Curriculum Operations Leader to ensure accurate student records and school reports

    Event and Information Management

  • Assist with the preparation arrangements for internal and external examination supervision
  • Assist with various information packs for students and parents
  • Assist leaders (VCE Coordinator, VAL Leader, Team Leaders etc.) with documentation of procedures and reporting requirements

Information and Data Management

  • Maintain effective document management processes
  • Input and management of VASS data
  • Prepare and print reports both manual and system generated upon request
  • Undertake general word processing, spreadsheets and other computer solutions as required such as MS Office etc
  • Perform other duties as directed by members of the Executive team

Who May Apply

Teachers currently registered or eligible for registration with the Victorian Institute of Teaching and qualified to teach and/or have demonstrated experience in the curriculum area(s) specified for the position.

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.