Admin Assistant, General - Sunbury College

  • Victoria State Government - Education and Training
  • Sunbury VIC 3429, Australia
  • 21 Jun, 2022

Job Description

Job ID:  1284095
Location:  Sunbury College
Department:  Sunbury College
Role Type:  General Admin
Subjects/Duties:  View Subject/Duties
Full/Part Time:  Part-Time
Ongoing/Fixed Term:  Fixed Term
Classification:  Ed Support Level 1-Range 2
Apply By:  03/07/2022
Other Information:  
Begin Date:  11/07/2022
End Date:  20/12/2022
Hours:  22.80
Contact Name:  Craig O'Bree
Phone:  (03) 9744 1066
School Website:


Sunbury College is a vibrant, cohesive and inclusive school located 35km (about 30 minutes drive) from the CBD in Melbourne’s north-west growth corridor.

The college holds the values of respect, responsibility, resilience and endeavour as guiding principles. It has a focus on the academic growth, personal development and general wellbeing of each student.

It is greatly valued by its local community of Sunbury and surrounds, and is experiencing growing enrolments.

The student enrolment is currently 1100. The staff are in the main a mixture of mature, experienced teachers in the expert range along with a number of graduates providing the school with an energetic mix.

Our staff are committed, professional and collaborative. They value continuous improvement and development.

A comprehensive curriculum is offered from years 7-12, including VET options, and the college is organised around these sub-schools (Years 7-8, 9-10, 11-12) and four houses.

The college has well established co-curricular programs with high interest and success in sport, the performing arts, student leadership and student engagement activities.

Sunbury College is set on eight hectares and has well-established facilities in the final stages of being modernised. Our new classrooms and science building are now fully established.

Our strategic directions going forward have a strong emphasis on pedagogical development and on student agency and voice in their learning.

In the area of student pathways and transition the college aims to provide a post compulsory program, counselling and advice that maximises the further education, training and employment options for all students.

As part of its focus on student engagement and wellbeing, the college has undertaken to provide a supportive and productive learning environment supported by positive student and teacher relationships that promotes overall wellbeing and engaged, motivated learners with a strong sense of connection to the school community.

Selection Criteria

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.


Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program.

Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.

Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.

Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.

The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.

Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Administrative Support

Develop and maintain relationships with School leaders to ensure their needs and expectations are understood met and opportunities for improved performance and processes are considered

  • Administrative and personal support to School leaders, including assistance with selection panels
  • Assist with the preparation of documentation, communication and reports as required
  • Assist with the preparation and maintenance of information on compass
  • General office duties, including telephone/emails, photocopying, filing and general enquires
  • Respond to external and internal queries from students, staff and/or parents
  • Communicate with other areas of school in preparation of student exits and data transfer
  • Display flexibility in supporting administrative functions, through covering other staff as required

Curriculum Support

  • Manage organisation and administration of school reports and parent/student/teacher communications
  • Support provision for student and past student requests for reports and data

Event and Information Management

  • Assist with the preparation of parent teacher interview
  • Assist with various information packs for students and parents
  • Assist with documentation of external events and reconciliation
  • Assist with documentation of Year 7 student enrolment and new student enrolments

Information and Data Management

  • Maintain effective document management processes
  • Provide analysis on data as required
  • Prepare and print reports both manual and system generated
  • Undertake general word processing, spreadsheets and other documents as required such as MS Office, Compass, Edval, Edapt, Pivot, etc
  • Maintain parent payment policy and payment data using the compass billing module

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.