Meeting and Administration Officer

$70,623 - $89,382 yearly
  • Woollahra Municipal Council
  • Woollahra NSW, Australia
  • 23 Jun, 2022
Full time Administrative, Clerical and Office Support

Job Description

  • $70,623.47 to $89,382.08 p.a. plus superannuation plus a Deed Allowance of $9,824.00 p.a. (for after-hours attendance at meetings)  
  • Permanent full-time with a fortnightly RDO – work/life balance
  • Based in Double Bay opposite the iconic Redleaf Beach and central to public buses

About us

Woollahra is an area steeped in natural beauty and heritage appealing to residents, businesses and visitors who enjoy its many parks, waterfront locations and historic buildings. Our people come from a diverse range of backgrounds and professions creating a dynamic workforce of over 400 staff members.

We strive to deliver an exceptional customer experience and we are dedicated to looking after our staff, because if we look after our people, we will be better placed to look after our community.

About the role

An exciting opportunity has arisen for an experienced and well-organised Meeting & Administration Officer to join the Governance & Risk team at Woollahra Council on a permanent full-time basis.

As the Meeting & Administration Officer, you will play a vital role in supporting the effective and efficient running of various meetings held by Council including the Council, Committee and other panel meetings and provide support to the Manager through a range of administrative duties.

A key aspect of this role will include the taking and recording of live meeting minutes for the purpose of recording decisions which may occur outside normal business hours. At present, Council and Committee meetings are held on Monday evenings. In recognition of this requirement, you will be paid an additional Deed allowance of $9,824.00 per annum. 

About you

To be successful in this position, you will have proven experience in taking detailed minutes at Council/Committee level meetings and possess a high level of attention to detail. Additionally, you will demonstrate a high level of flexibility and the ability to work varied hours based on business requirements and be able to demonstrate excellent administrative skills.

Essential Criteria

  • Proven experience in taking detailed minutes at Council/Committee level meetings.
  • Demonstrated experience in the use of Microsoft Office suite especially Advanced Word and Outlook.
  • Demonstrated minimum typing speed of 50-60 words per minute.
  • Demonstrated active listening and the ability to follow debate/discussion at meetings.
  • Strong attention to detail and organisational skills including the ability to set priorities and to work to deadlines.
  • Ability to work independently with minimal supervision together with a commitment to working in a team environment and multi-skilling.
  • Previous experience in formal record keeping, including database management and use of an electronic document management systems.
  • Excellent written, verbal and interpersonal skills with a focus on enhancing customer experience.
  • Proven ability to work effectively as part of a team and demonstrated commitment to continuous improvement.
  • Proven ability to maintain confidentiality.
  • Demonstrated understanding of and commitment to WH&S and EEO principles.

Desirable Criteria

  • Experience in a Local Government environment.

How to apply

  • Apply on line by clicking the link below.
  • You will be asked to demonstrate how you meet each of the selection criteria.
  • If you have a separate statement addressing the selection criteria, please upload it as a cover letter and simply refer to it in the online questionnaire.
  • You will be able to upload 2 documents only.
  • For information on applying for Council jobs, please refer to http://www.woollahra.nsw.gov.au/council/employment/recruitment_and_selection_process
  • For further information about the role, please contact Helen Tola, Manager Governance & Risk on 02 9391 7012 during business hours.
  • Our preference is for applications to be submitted online, however, we will accept hard copy applications addressed to Human Resources, Woollahra Council, PO Box 61, Double Bay, NSW, 1360.

CLOSING DATE: 11:59pm on Sunday, 03 July 2022

Woollahra Council is committed to responding to its responsibilities under the Work Health and Safety Act 2011 in undertaking all measures that are reasonably practical to ensure the health and safety of all our workers. As of 1st December 2021, new employees must be fully vaccinated (at least two doses) with an approved COVID-19 vaccine and provide evidence seven days prior to commencement.

Should an applicant indicate that they wish to seek an exemption on medical or other grounds, they will need to provide evidence of their circumstances such as an accepted certified medical contraindication.

Woollahra Council is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at time of application.

Job Closing Date

03 Jul, 2022