Alumni Program Coordinator/Community Engagement, 0.6 - Kew High School

  • Victoria State Government - Education and Training
  • Kew East VIC 3102, Australia
  • 01 Aug, 2022

Job Description

Job ID: 1289311
Location: Kew High School
Department: Kew High School
Role Type: Other
Subjects/Duties: View Subject/Duties
Full/Part Time: Part-Time
Ongoing/Fixed Term: Ongoing
Classification: Ed Support Level 1-Range 3
Apply By: 14/08/2022
Other Information:  
Begin Date: 22/08/2022
End Date:  
Hours: 22.80
Contact Name: Mrs Ruchi Patel
Phone: 9092 7500
School Website:


Kew High School is a high-performing co-educational school located in the inner eastern suburbs of Melbourne. The school was established in 1963 and continues to proudly provide an outstanding holistic education to students of the local community. In 2020, Kew High School was comprised of 1120 students and 105 full-time equivalent staff.

The staff includes three Principal Class members, approximately 80 equivalent full-time teachers and 25 education support staff. The school prioritises high expectations and places students at the centre of a comprehensive learning and teaching program.

The Kew High School motto is ASPIRE, STRIVE, ACHIEVE, and the values of the school are embedded in the first word of the motto, ASPIRE. Students and staff are intentionally and actively guided by the values of Accountability, Social Equity, Participation, Integrity, Respect and Excellence in all aspects of school life.

These school values inform the agreed learning behaviours in classroom norms, they underpin our positive behaviours framework, and they are consistently reflected in the broad co-curricular programs across the school.

Kew High School is a culturally diverse community, with more than 30 different cultural backgrounds represented among local students.

Our well-established International Student Program adds to this diversity. In 2020, Kew High School received $10.8m as part of the Victorian School Building Authority’s Capital Works Program for the construction of a new Science, Technology, Engineering and Mathematics (STEM) building.

Our new innovative teaching and learning space have been opened at the start of term 3, 2022.

Kew High School is committed to child safety.  For Kew High School's Child Safe Code of Contact and Statement of Commitment please see

For more information regarding Kew High School please visit

Selection Criteria

SC1 Commitment to advancing opportunities for students in public schools, and in particular, Kew High School.

SC2 Outstanding interpersonal skills with the ability to adapt communications to a wide variety of stakeholders, comfortable with public speaking and making presentations to school staff and students.

SC3 Experience in secondary education, alumni relations, event coordination, PR, marketing and communications or community-development.

SC4 Demonstrated highly developed organisational, planning, problem-solving and coordination skills including the ability to manage demanding deadlines.

SC5 Excellent IT skills, together with a strong understanding of social media and its role in marketing.

SC6 Demonstrated commitment to ongoing professional learning and growth for own and others. Ability to motivate others and act as a positive role model.

SC7 Demonstrated ability to work collaboratively, think creatively, be agile and flexible.


Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Purpose of the role

The Alumni Program Co-ordinator (APC) at Kew High School administers and delivers marketing, communications and events that build and support Kew High School’s ongoing relationship with its alumni.

Qualities required

  • Friendly, positive and energetic disposition, with a welcoming and helpful personality
  • Ability to communicate with enthusiasm and warmth with all sectors of the school community, and to build strong positive relationships with key stakeholders 
  • Ability to motivate and garner support from others 
  • Commitment to improving opportunities for students in public schools
  • Ability to always maintain confidentiality and professionalism
  • Ability to demonstrate initiative, imagination and flair
  • Willingness to learn, be open-minded and coachable

Skills required

  • Experience in an Alumni relations, event coordination, and/or a marketing and communications role or similar role in an education-related or community-building field
  • Outstanding interpersonal skills with the ability to adapt communication to a wide variety of stakeholders 
  • Excellent written and verbal communication skills, comfortable with public speaking and making presentations to school staff and students
  • High level of attention to detail 
  • Ability to work to tight deadlines, take initiative and organise workload independently; Ability to work autonomously and as part of a team
  • An understanding of the importance of privacy and discretion
  • Strong project management and organisational skills 
  • Experience of social media management especially Facebook, LinkedIn and
  • Mailchimp; understanding the importance of professionalism in your online communications.


The key responsibilities include proactive alumni database maintenance, event planning and administration, communications and marketing of alumni and the program. You will be required to have a current Working With Children Check.

Searching, recruiting, communicating and engaging the school’s alumni community by phone, email and social media as well as meeting alumni online and in-person to involve them in the Ourschool alumni program. 

Updating and managing the school’s alumni database

Event and workshop planning – identifying alumni volunteers to be involved in the program and preparing them. Facilitation of panel discussions and individual QnAs for career pathways sessions, subject classes and special school events. 

Working with the Career Pathways and Work Experience team to target particular alumni that will enhance the careers program and inspire students

Regularly reporting on progress to the Principal and Assistant Principal ; producing outcome reports as required.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.