Administrative Assistant

$63,172 - $68,256 yearly
  • Western Australia Government - Education
  • Padbury WA 6025, Australia
  • 06 Apr, 2021

Job Description

Department of Education
Student Support Services - Statewide Services
School Psychology Service
Administrative Assistant
00041097
Level 2, $63,172 - $68,256 per annum (PSCA 2019)
Advertised Vacancy Number: DOE670552

This is a twenty (20) month fixed term, part-time (0.5FTE) position commencing ASAP

Are you motivated by challenges and change?

Statewide Services Division is seeking to appoint a highly organised and enthusiastic individual to undertake the role of Administration Assistant, providing administrative support to the School Psychology Service.

This Administrative Assistant role will require the support of team members responsible for the increased availability of Gatekeeper Suicide Prevention workshops and Youth Mental Health First Aid training throughout the State. Proficiency in the use of the Department’s Professional Learning and Information System (PLIS), including event entry, surveys and data extraction and the ability to work supportively with the School Psychology Service team to establish consistent processes and practices for the smooth operation of these workshops is desirable.

As the Administrative Assistant you will assist with financial, procurement and human resources responsibilities, including booking travel and accommodation, procuring resources, reconciling credit card expenditure, checking certification reports and invoices and monitoring expenditure.

In this role you will have demonstrated ability to utilise the Microsoft Office suite of products to produce and maintain documents and communications that are of high quality, innovative and dynamic in order to support the delivery of outcomes. You will respond to telephone and email enquiries to ensure support for clients and colleagues is executed thoroughly and in a timely manner. Your ability to be flexible in your approach to work is essential in being an effective member of the team.

Statewide Services Division is responsible for the delivery of integrated state wide services for networks, schools and teachers that support the learning and achievement of every student. This is achieved through a focus on better integration of services with schools, students, families and external service providers; supporting schools and networks of schools to deliver high quality teaching and learning in every classroom; and creating expanded opportunities for students to develop the academic, personal and social competencies they will need to participate in the future workforce and society.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our branch for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

To be suitable for this role, you will need to demonstrate the following work related requirements:

  • Experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system.
  • Good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services.
  • Experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
  • Initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment.

Further information about this position can be found in the attached job description form (JDF).

Applications will be assessed against the selection criteria of the position. The business needs of the branch may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

For further job related information:
Please contact Chris Gostelow, Manager, by telephoning (08) 9402 6454 or emailing Chris.Gostelow@education.wa.edu.au

Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

  • A four (4) page statement addressing the selection criteria, in context of the role and business needs of the branch
  • A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
  • The contact details for two (2) work related referees (one being your current line manager)

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.

If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.

ELIGIBILITY AND TRAINING REQUIREMENTS
Employees will be required to:

  • provide evidence of eligibility to work in Australia for the term of the vacancy
  • obtain a current Department of Education Criminal Record Clearance before commencing employment
  • obtain or hold a current Working with Children Check
  • complete the Department’s induction program within three months of commencement;
  • complete any training specific to this role required by Department policy; and
    complete the Department’s training in Accountability and Ethical Decision-Making within six months of appointment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 16 April 2021

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

ATTACHMENTS:

  • published jdf - generic - administrative assistant - statewide services - ps l2 - apr 2020.pdf

You can view and print these PDF attachments by downloading Adobe Reader.

WORK TYPE: Fixed Term - Part Time
FTE: 0.5
LOCATION: Padbury
CLOSING DATE: 2021-04-16 4:30 PM